Bob Slocomb’s home

17 Candlewood Circle

Pittsford, NY

585.381-7286

19:00 Monday October 17, 2011

Presiding: Erik Van Dorn, President

I.                   Approval of Minutes of August 22, 2011 meeting – Margaret Coombes
II.                Financial & Operational Report [...]]]> Agenda Rochester Flying Club General Meeting

Bob Slocomb’s home

17 Candlewood Circle

Pittsford, NY

585.381-7286

19:00 Monday October 17, 2011

Presiding: Erik Van Dorn, President

I.                   Approval of Minutes of August 22, 2011 meeting – Margaret Coombes
II.                Financial & Operational Report – Erik Van Dorn

A.                8/31/11 & 9/30/11 Balance Sheet & Profit / Loss Statement
B.                Aircraft Operating Data
C.                Look ahead at 2012 fees – potential reduction with two aircrafts

III.             Safety & Operations _ Phil Urban (will be absent)

A.                Discuss Hanger options for winter of 2011-2012

IV.              Maintenance – Status of Aircraft – Lance Rightmyer/Bill Shaw
V.                 Membership – New Member Status – Al Benjamin

A.                Mass Mailing – Update make decision

VI.              Receiving Treasurer – Lance Rightmyer
VII.           Disbursing Treasurer – Steve Brent
VIII.        Status of Web Site and Posting Capabilities – Al Benjamin

A.                Removal of Jim Salviski from Web Site Responsibilities
B.                Update of abilities to post new content

IX.              New Business

A.                Potential Upgrades to both aircrafts
B.                Sell and purchase new aircraft vs Upgrade N8323Y

X.                 Next Meeting November 21, 2011

A.              Vote for Officers.

                             GRIA International Terminal Conference Room

                                                   7:00pm Monday, June 20, 2011

                                              Presiding:  Erik Van Dorn, President

General Meeting Minutes

May 16, 2011

Members Present:

Chan Philbrick – President

Erik Van Dorn – Financial & Operational Reports & In-coming President

Lance Rightmyer – Maintenance & Receiving Treas. (BOD)

Bob Slocomb – Member (BOD)

Al Benjamin – Member VP Membership

Larry McKnight – Member

Steve Brent – New [...]]]> Rochester Flying Club

General Meeting Minutes

May 16, 2011

Members Present:

Chan Philbrick – President

Erik Van Dorn – Financial & Operational Reports & In-coming President

Lance Rightmyer – Maintenance & Receiving Treas. (BOD)

Bob Slocomb – Member (BOD)

Al Benjamin – Member VP Membership

Larry McKnight – Member

Steve Brent – New Disbursing Treasurer

Margaret Coombes – New Secretary

I          Approval of April 18, 2011 Minutes

• Action:  Approval of minutes with noted changes in officers

II                   Arrangement for Annual Dinner-Yacht Club, date changed June 18th

• Although members have expressed interest in attending the dinner they need to RSVP via email to Bob, along with their choice of food ASAP.
• The annual dinner will provide a wonderful opportunity to hear Dawn Seymour, one of the “Lucky 13”, WASP.
• RFC is extending an invitation to the 99s to attend the dinner as well as others who may have an interest in aviation.
• Action Requested:  Please email Bob Slocomb ASAP, so RFC can have access the night of the event to an upstairs room at the Yacht Club.

III                 Spring Election

• Members unanimously voted to accept the following nominations:

▪         President – Erik Van Dorn, One-Year Term & Erik has graciously agreed to continue to function as Officer of Financial & Operational Reports

▪         Secretary – Margaret Coombes

▪         Director – Phil Urban

▪         (Need to appoint a Director at next meeting to replace position Erik vacated)

IV     Financial Report – Eric Van Dorn

• A question was raised regarding the necessity of the liability insurance for officers and directors.  It was explained that this insurance is necessary in order to cover the possibility of someone holding the officers liable for such decisions as, membership, plane maintenance or repairs.
• Erik gave an overview of the Balance Sheet, Profit & Loss, Club Expenses and the Tack time of each of the planes.  Erik reported that the cash flow is down, but the accounts receivable are increasing, nonetheless RFC is still doing well.  RFC’s line of credit (LOC) is approximately $13,000.00. The good news is that the overall maintenance costs have been reduced because of having it serviced by Chris in Canandaigua.
• On-going discussion about the ROC fuel & even with discount it is still $6.68 & rising.  Although our RFC club expenses are often high due to maintenance we could save and maintain the club rates by purchasing fuel off-field.   Several places were suggested such as, Batavia, Williamson – Sodus or Penn Yan.  The savings could help the club avoid increasing the costs of planes or possibly billing by dry tack time and members would be responsible for fuel.
• Action: Plane rates will remain the same, but will be reassessed in August
• Action requested:  Members strongly encouraged to Purchase Fuel Off-Field.

V       Status of Sale of Dakota 8323Y and Archer 8105X:

• There were a few delays in getting the planes listed on E-bay, but will be posted shortly
• Prices are as previously agreed upon, 05X – $49,000 and 23Y- $95,000
• 05X had a cracked muffler shroud & it was repaired and is ready

VI     Safety & Operations

• Ops center was cleaned and organized by Phil, Al and Steve. RFC can continue to use this space, but it will not be heated this winter and cable was discontinued
• Ops center needs a new door and frame and Al agreed to work on this and on-line services
• Discussion with Isabelle about other available space for club, but the decision is to continue to use the Ops center

VII  Maintenance – Lance Rightmyer

• 23Y: Dakota’s annual is finished and can be picked up in Canandaigua

▫          See updated email from Lance on May 23, 2011

• 39Z: The left strut on 39Z is very low and Chris has advised that they would need a couple of hours to repair the seals in the strut and re-fill with nitrogen
• 05X: The landing light on 05X is inoperative and Chris is aware that this needs to be repaired.

VIII           Membership – Al Benjamin (Chan Philbrick)

• RFC has one perspective prospective member at this time
• Another class VI is interested in becoming an active member again depending on type of plane the club purchases in the near future
• Anyone renewing their airport security badge, renewals occur on Wednesdays at 10:30 and you’re required to review a power point that takes approximately 10 minutes.
• The website looks great and has a members’ only section
• There is area for adding comments & pictures (blogging). Please feel to add some information and the area was also intended for members to connect with each for any trips or a couple of hours of flying
• Your RFC password should give you access to the member’s section and if there are any issues can contact Jim @logisticalsolution.net or Al
• Site is getting some hits

IX     Receiving Treasurer – Lance Rightmyer

• Members are paying on time

X       Disbursing Treasurer – Steve Brent

• Steve has some difficulties with the quick books, but everything is up-to-date
• Final Time Warner bill paid and refund check received.
• RFC received invoice for an additional Tie down, and the increases are in effect
• Action: Steve will contact US Airports and get the additional costs resolved

XI     Old Business / New Business

• Bob expressed his gratitude to Chan for his diligent work and open communication with the membership and other members shared accolades
• Chan will continue to remain active and will attend the annual dinner
• Chan explained that he did have contact with the admiral from the Blue Angels, but RFC/Artisan could not guarantee the audience size of 50-60,  so decided not to pursue him as a speaker
• Golf is still on with the Artisans
• Poker Run in Batavia June 19th
• Wings event at ROC on June 10^th

The next RFC meeting is Monday, June 20, 2011, 7:00-9:00PM at the GRIA International Conference Room (3^rd Monday of the month).